Transfer Unallocated Cash
If there is any unallocated cash remaining in an approved Batch, or an approved Allocation is undone and its balance restored, you can transfer the unallocated cash to another Job, which can be any Job in any Entity, for any Client.
This functionality is available (active) only for a Receipt, Bad Debt, or Adjustment with a remaining balance in an approved Batch. It is not available for Invoices, Credit Notes or Finance Charges.
To transfer unallocated cash, within either the Item List or the Other Item grid in Other Allocations:
- Select the Batch Item with a balance.
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Either:
- Right-click the Item row and select Transfer Unallocated Cash from the context menu.
- Select the Transfer Unallocated Cash button at the foot of the grid.
The Job Selector is displayed.
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In the Job Selector , search for and select the target Job to which to transfer unallocated cash.
This can be any Job, in any Entity.
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Select Select .
The Job Selector is closed, and the application displays a prompt for confirmation:
" Are you sure you want to transfer unallocated cash to the selected Job? ".
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Select OK to confirm the transfer and close the dialog.
If the target Job is in the same Entity and for the same Client as the source Job, a new Batch Item is created for he transferral with the Unallocated Cash Job selected automatically.
If Cross Entity functionality is active in your organisation's implementation, a contra is created to write out the balance on the Receipt and a new unapproved Batch is created for the transferral.
The Outstanding Items grid is updated.