What's new in IRIS Firm Management

Find out about the changes we've made.

You can also check our bug fixes, known issues and what's coming soon.

Latest update: 16 December 2024

Latest release: Fall 2024

16 December 2024

Updates per module:

Setup

Functionality Options
Functionality Option for Job Budget Realization and Budgeted Margin using GP Margins.

Fall 2024

Updates per module:

Configuration Management

Configuration is designed to provide flexibility in how clients use the Software. This innovative approach enables clients to tailor their setup to meet unique business needs while ensuring the system remains efficient, scalable and compliant. In this release, we have created the framework for Configuration Management making it easier to configure our Software for clients. This new approach replaces traditional customizations marking a significant shift from customizations to configurations. By leveraging Configuration management, clients gain the ability to "make it their own" while maintaining the system's scalability and adaptability.

Below are the Configuration functionality and features in this release:

Functionality Options

This feature enables clients to configure formats, calculations and custom functionality with ease, tailoring the software to meet specific client needs. The functionality options engine allows for seamless customization, making it easier to adapt the Software for different clients by configuring key aspects of the system. This update ensures a more flexible experience, improving efficiency and functionality.

Billing Address Formats

There is new feature in the Setup module that lets you format billing addresses for use across the software. This allows users to configure layouts to align with regional and branding standards, seamlessly apply formatted addresses across documents to maintain a professional, uniform appearance. With a preview option, you can review before finalizing.

Address features

There is now a new feature that enhances how addresses are managed within the software. Users can now assign multiple address types such as Home, Business and Correspondence to both Entities and Offices providing greater flexibility and clarity. This allows users to configure address types to suit specific needs and streamline address management.

Job years

Job Years field is now available for use in derived fields. This can be configured to suit specific needs enabling seamless integration.

Period Close

Below are the Period Close functionality and features in this release:

Period lockdown

The Period Lockdown feature is designed to enhance control over Period close. This new functionality allows users to lock a period. Once locked, it will prevent any changes to key functions including AR, Billing, Time &Expenses, Back Office Expenses, WIP(Transfer, Provisions, Adjustments) and Retainers. This feature ensures the integrity of financial data and provides greater accuracy and consistency during Period close.

Period Close validations

A new feature that gives users the ability to configure validations during the Period close process. Users can now demote or promote validations offering even more flexibility in managing validation Priorities.

Accounts Receivables

Below is the Accounts Receivables functionality in this release:

Finance changes

This new feature in IFM gives users the ability to mass generate finance charges within a given period. This functionality allows users to apply fiinance charges in bulk, streamlining the process and saving valuable time. Additionally, this can now be done outside of the Period close process, providing greater flexibility and control over when charges are generated.

System maintenance

Below is the System Maintenance functionality in this release:

Lock out alerts

This feature is designed to improve communication and transparency during system maintenance and upgrades. This new functionality will notify users of any scheduled maintenance or lockouts ensuring they are aware of upcoming downtimes and can plan accordingly. These alerts are essential for minimizing disruption and keeping everyone informed about system status during important updates.

Setup

Below are the Setup functionality and features in this release:

Charge Accounts - Enforce Comments

There is now a new feature Charge Account - Enforce comments which allows users to enforce the inclusion of comments when setting up charge accounts. This functionality ensures that important information is consistently provided, imporving communication and reducing the risk of missing details. By making comments mandatory for specific charge accounts, users can ensure that all necessary context and information is captured during the setup process.

Filepaths (Expense Receipts)

In IFM, Receipt storage is now in the cloud with this upgrade receipts will be securely stored in the cloud, eliminating the need for local path settings. This means configuring receipt paths is no longer required. This simplifies the process and reduces setup time.

Billing Paragraphs Maintenance

There is now a centralised location for managing Billing Paragraphs, now available in the Setup area. This enhancement simplifies the process by providing a single place to maintain Billing paragraphs ensuring better organization and easier access. While Billing paragraphs can still be managed within the Billing module and appy them in Job UDF (Future Billing) area, this centralized location offers more streamlined management and consistency across modules.

Setup Module Layout

The setup Module layout has been adjusted to improve clarity and organization. This indentation of expandable and non-expandable item lists, making it easier to navigate and understand the structure. The redesigned layout ensures a more consistent and user-friendly experience, allowing users to find and manage settings with ease.

Counties & State Maintenance

Country, Counties or States can now be maintained within the Software.

Clients/Contacts/Staff/Jobs

Below are the Clients/Contacts/Staff/Jobs functionality and features in this release:

Country & State fields

The country and state fields in UDF (Client, Job, Contacts and Staff) have been updated from free text to drop down fields. The change enhances data consistency and improves efficiency.

User preferences

User preferences have been introduced allowing users to choose which tab in the Client, Job, Staff, Contact module receives initial focus. There is now a feature in the User preference area of the Setup module that allows Users to select their individual preference.

Pin feature

This new feature allows you to pin pop-up forms, keeping them open and accessible while working on other tasks. This makes switching between windows without losing track of important information. This update improves the user experience by providing greater multitasking capability.

Templates

This is a new functionality designed to streamline the creation of records. There is now template functionality for Clients, Jobs, Staff and Contact. This feature allows users to define a set of pre-configured fields within a template, so when a form is created based on the template, it automatically includes those predefined fields. By eliminating the need to manually add fields each time, UDF templates make it faster and easier for users to create records with consistent and accurate data. This functionality enhances efficiency and ensures a more seamless workflow for users.

All modules

Below are the functionality and features in this release for all modules:

Hierarchical Menus

Hierachical Menus have now been introduced.This update replaces dropdown listboxes enhancing accessibility and the overall look and feel of the interface. This change provides a more streamlined and consistent user experience across all modules.

Splitters

Splitter settings will now save and restore their position. This enhancement ensures a more consistent and efficient user experience.

Licenses

License information

License information is now available within IFM in the Period Module. This new feature gives visibility on total number of licenses and track how many licenses are still available. With this addition, managing licenses usage has become easier providing clear visibility and better control over allocations.

SDC

Below is the SDC functionality in this release:

New Filter Controls - Job Selector

In the Job Selector, some filters have been redesigned to reduce the number of clicks required when specifying search criteria. This improvement streamlines the search process, making it faster and more efficient to get job results.

Reporting

Advanced Reporting

This new feature allows users to access and run customizable reports directly within the platform, offering real-time insights and enhanced data visualization. With Advanced Reporting, clients can efficiently analyze key metrics and make informed decisions using interactive, intuitive dashboards.

Document Management System (DMS)

The IFM Document Management System (DMS) v2.0 is a comprehensive tool designed to simplify and enhance document management for CPA firms. Key features in this release include:

Below are the DMS functionality and features in this release:

File Area Management

Allows users to create and customize file areas with templates that include folder structures and retention settings.

Client and Contact Integration

Enables seamless coordination between DMS and practice management modules for efficient client data management.

Document Operations

Features such as drag-and-drop uploads, tagging, status updates, check-in/check-out, moving, copying, and publishing files. The DMS Portal provides secure and intuitive client access for submitting files and viewing published documents.

Template Management, Retention Settings, and Functional Security

This ensures flexible, secure, and compliant document organization. This release underscores IFM's commitment to delivering integrated, user-friendly document management solutions for professional service firms.

Gainsight

We now have the integration of Gainsight for content collection in IFM. This feature allows the platform to gather key data and insights from Gainsight, providing a streamlined way to centralize and analyze important information. While this release focuses on content collection, additional functionality will be introduced in future updates.