Apply retainers

Practice Admin Partners IT Mgr Credit Controllers

Retainers are deposits held for a client. The client can pay up front for work and the retainer(s) can then be applied at a later date once a bill has been raised. The A/R Until the retainer has been applied, it will not have any impact on the A/R balance of the client.

1. Select Retainer from the drop-down box that displays the Client Receipt.

2. Create a new deposit from the Deposits page of the Entry menu.

3. Create a new entry for the deposit and enter all client details.

4. Change the drop-down from Client Receipt to Retainer and allocate the retainer if required.

5. Complete as a normal deposit entry.

6. Go to the client’s A/R Transactions page on the Retainers tab and view the retainer. This page shows all Retainer transactions for the client. Retainers can now be applied, transferred and refunded by using the actions menu:

   • Apply Retainer: Applies the Retainer either in full or as a partial amount to the client’s A/R account, where it can then be allocated.

   • Unapply Retainer: Unapplies any amount that has been applied

   • Transfer Retainer: Transfers the Retainer to a different client.

   • Refund Retainer: Refunds any remaining cash amount