Reverse

You have the option to reverse Allocations after both they and the Batch have been approved.

Reverse is similar to Undo Allocations, except that where an Undo is applied to an individual Batch Item, Reversing undoes all of the Items in a Batch simultaneously, automatically creating contra records in order to write out the balance. For a Reverse to succeed, any unposted Allocations in the Batch must be either cancelled, or posted and approved.

This functionality is available (active) only for a Receipt, Bad Debt, or Adjustment with a remaining balance in an approved Batch. It is not available for Invoices, Credit Notes or Finance Charges.

To Reverse allocations, within either the Item List or the Other Item grid in Other Allocations:

1. Select the Batch Item with a balance.

2. Either:

   • Right-click the Item row and select Reverse from the context menu.
   • Click the Reverse button at the foot of the grid.

   If there are any unposted Allocations in the Batch, a message dialog is displayed to that effect. Before you can continue, these Allocations must be either cancelled, or posted and approved.

   If no unposted Allocations are found in the Batch, the application displays a prompt for confirmation:

   " Are you sure you want to reverse the Selected item? ".

3. Click OK to confirm the reverse and close the dialog.

   The application reverses the allocations.